Authorization & Visit Tracking

Never Book a Visit Past What’s Actually Authorized

Authorized visits live on the patient record and decrement automatically as charges are entered — not when someone remembers to click. Front desk gets a hard warning before booking past the limit.

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ONC Certified Health IT, certified by Drummond HIPAA · ONC · PCI certified

Used by 1,200+ clinics since 1991.

TurboPT authorization tracking screen showing visit usage, remaining visits, and authorization expiration status.

Core Capabilities

Driven by Charge Entry, Not a Click

Every visit, alert, and threshold below runs off the same source: charges as they're entered, not a person remembering to update a count. That's what keeps the number on the schedule the same as the number the payer has.

Automatic Unit Decrementing

Visits count down as charges post, so the number is always right.

Authorized-Visit Counters on the Schedule

Remaining visits shown where appointments get booked.

Expiry & Exhaustion Alerts

Warnings before units run out, not after a denial.

KX modifier & Medicare Threshold Tracking

Cumulative spend tracked against the threshold automatically.

Request & Re-Authorization

Initiate and track requests with payers, per payer’s own rules.

Deep Dive

It's Not a Software Problem. It's a Click Problem

The common failure here isn’t the software — it’s that visit counts depend on someone clicking. If billing doesn’t go out the same day as the visit, the count is wrong, and the practice discovers it when a claim is denied for an exhausted authorization. Driving the count from charge entry rather than a manual click removes that failure mode entirely. It’s denial prevention that requires no model and no AI.

FAQs

Everything you need to know about authorization tracking.

See visit tracking on a real schedule.

Watch alerts fire before units run out.

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